First Steps and Basic Navigation
First Steps and Basic Navigation
For instructions on how to create your account, click here.
When you log into the Guide publisher, you will see the welcome screen:
1. Select the Guide currently open for revision (ex. 2026-2027 黑料不打烊 Academic Guide) from the dropdown menu, then click "Go".
Note: Your account will be given customized access permissions, and sections of the following guide will not apply to everyone. For example, not everyone will have access to an academic department's main page.
Where To Find Your Content
Non-Academic Departments: Use the "Academic Guide Content" dropdown to access your pages in the "Gateway and Content" section. Your content will be in the "Custom Pages" tab.
Academic Departments: Use the "Academic Guide Content" dropdown to access your pages in the "Gateway and Content" section. Your content will be in the following section tabs: Hierarchy, and Programs and Cores.
Hierarchy: Clicking on the Hierarchy section tab at the top of this page will allow you to access department and school/college pages. Please do not move pages within the Hierarchy as you could accidentally move your department to a different school.
Programs and Cores: This is where individual academic program pages may be accessed (ex. Social Work, BSW).
Editing Content
When you select a page to edit, you will see the summary screen. The following example shows the English, BA program page:
Please verify in "Created Under" at the bottom of the summary that your page is housed in the correct department or section of the Guide.
Editing Narrative Content
All pages have a narrative section that appears at the top of the page. For non-academic departments, your pages will be entirely narrative content. For academic departments, your content will combine narrative and cores.
1. To access the narrative section, click on the "Edit" tab, to the right of "Summary". The content fields at the top of the page should not require editing. At the bottom of the page is the WYSIWYG editor.
2. You may type new content into the text box, or you may copy and paste content from an outside source like a Word document. However, if you are pasting content, you must use the "paste as plain text" option for the page to format properly. Paste your text into the pop-up box and click "Ok".
3. To add a hyperlink to a website that is not part of the Academic Guide (including 黑料不打烊 websites), or create an email link, click on the "Hyperlink" icon.
For websites: Paste the URL in the URL box. Select the Target tab, click on the target box, and select the New Window option.
For email: In Link Type, select E-mail. Paste the email address in the email section. You may also set a subject and text that will automatically populate when the link is clicked on.
4. At the very bottom of the page is the "Active Status" options and the "Delete" option. Pages should already be set to active status so they will be viewable in the Guide. Please do not change this option.
Please do not delete pages. If your program has been deactivated/discontinued, Undergraduate Education will delete the page for you.
5. When you are done making revisions to your content, please select "Save and create new audit event alert". This will take you to the audit event screen.
You will be able to enter comments for reviewers and send them an email alerting them that revisions need to be reviewed. Select the person or persons that need to review your changes, and then select the "Complete Audit Event Alert" button below.
Do not select audit lock, as you will lock yourself out of the page to make further changes.
NOTE: If you are making changes to a graduate program, please select Courtney Ignarri as a reviewer for your changes. If you are making DegreeWorks changes, please select Dakota May and Daniel Mahar as reviewers for your changes.
Using Cores
Cores appear below the narrative text and are used to create program sections like "Admission Requirements" and the content within them, as well as lists of courses. To access a page's cores, click on the "Cores" tab, which is next to the "Edit" tab.
You can make a new core by clicking the "+ New Core" button.
Shared Cores are managed by the Academic Guide staff. These cores are static information that can be added to any relevant page.
In the example below, 鈥淣ote:鈥 is a sub-core of 鈥淐ourse Requirements鈥, which itself is a sub-core of 鈥淢ajor Requirements鈥.
Re-arranging Core Order
1. You can make one core a sub-core of another by clicking the icon directly to the left of the core name. It will turn into an "x". Then click on the same icon of the new parent core. This will make your initially selected core a sub-core of the second. When you are finished, you must click "Save Ordering" or the cores will reset.
2. To re-arrange the order of cores, you can drag-and-drop individual cores. Select the core you wish to move, and drag it to its new item position. If a core has sub-cores, those cores will automatically move with it. When you are finished, you must click "Save Ordering" or the cores will reset. You may rearrange cores within a core like 鈥淐ourse Requirements鈥 (ex. Switching the ordering of listed specializations, for example), but not the order of the Template Cores (Program Requirements, Admission Requirements, Shared Cores, Major Requirements, Course Requirements, Additional Information About the Program).
Editing Cores
1. To edit a core, select the core you want to make edits to. This will take you to the core's summary page:
2. "Edit Core" will take you to the core's narrative page. From here you may change the name of the core, in the "core name" field. Please keep in mind that the core name shows as a header on the program page.
Any content written in the narrative section of the core will appear before any courses you add to the core.
3. "Courses" will allow you to add courses to the core in a bulleted list.
The list of courses currently attached to a core will appear at the top in the "Associated Courses" section. If no courses are attached, this section will be blank.
The following section is the "Add Courses" filter. To find a course:
- Select a course prefix (ex. BIOL).
- If you wish to add only one particular course, add the course number as well, and select "Filter". The course will appear below in the "Select Courses to Add" section.
- Select "Filter" to see all courses with that prefix.
- To add a course, click the "Add" checkbox. You may select multiple courses to add at one time.
- When finished, select "Add Selected".
This will add the list of courses to the "Associated Courses" section. These courses may be re-arranged in the same manner that cores are.
4. "Ad-Hoc" text allows you to insert narrative text around courses in the course list. This section is found at the bottom of the course page.
We recommend you use ad-hoc text sparingly. Ad-hoc text is created as follows:
- Ad-Hoc Text Name field should describe the text being used. For example, if adding an "*" to the right of a course, use * as the name.
- Next, select the course the ad-hoc text will be positioned around.
- "Placement" tells the system where to place the text in relation to the selected course. There are four options: After, Before, Right, and Left. For example, if you select "After", the text will appear in its own line directly below the course.
- Type the desired text in the "Optional Information/Description" field. For example, if you are adding a "*", type * in the box. To create a blank space, leave the text box blank.
- When you are done, select "Add Now" beneath the text box. The ad-hoc text will appear in order in the "Associated Courses" section.
Permalinks
Permalinks are hyperlinks to other Academic Guide content. They are highlighted green in text boxes.
If you need to remove a permalink, it is very important to not delete using the backspace or delete keyboard buttons. The code for the link will remain on the website despite the text being deleted. To remove a permalink:
- Right click on the green highlighted text.
- Select either "Unlink Permalink" to remove the link but keep the text, or select "Remove Permalink" to remove the link and text.
Once the link is removed, you may edit the text freely.
If you need to create a link to another section of the Academic Guide, you will want to use a permalink to do so.
To Create A Permalink: Click on the permalink button:
A window will pop up. In the 鈥淪earch Category鈥 field, select which type of page you are looking for. Type in the name of the page you are looking for, or an associate term if you are not certain (ex. 鈥淎fricana Studies鈥 or 鈥淭uition鈥) and then click 鈥淪earch鈥. Select which page you want to link to, and then select 鈥淥k鈥. The link will appear exactly as the page is titled, unless you use the additional options feature to input your own text.
Further Information
If you have any questions, please feel free to email us.