ࡱ>  6bjbj)) 4CgCg-+ *****>>>8:<>:h&vvggggggg$`jm^g*g**4gF**gg\ cpX_:g h0:h;_tm^tmtctm*cggpX:htm X : ϲ FACULTY PERSONNEL ACTION SUMMARY Name:Present Title:Department:Date Present Appointment Expires:Mandated Tenure Date: Personnel Action Renewal of Term for ____ yearsPromotion to Associate ProfessorTenurePromotion to Full Professor Tally of All Eligible MembersNumber of VotesNon-voting (Do not include Dept. chair)ForAgainstAbstainIPC - RenewalIPC - PromotionIPC - TenureUPC - RenewalUPC - PromotionUPC - Tenure Note: Although the chair of a departmentalized academic unit is a full participant in discussions, that individual shall not vote, and shall not be included in the tally of eligible members above. Note: IPC tally of eligible members equals the total number of committee members in residence plus those that are not in residence but participating. Note: The record of the final vote taken shall include the number of Committee members in residence plus those that are not in residence but participating. Note: As specified in the Faculty By-Laws, a majority of all committee members eligible to vote, rather than a majority of the members present at the UPC meeting, shall be required for the establishment of the recommendation. Personnel Action *RenewalPromotionTenureDateIPCDepartment ChairDean/DirectorUPCProvostPresident*Indicate Y (yes) or N (no) in the appropriate column. FACULTY PERSONNEL CASE CHECKLIST SECTION ONE ITEMS TO FOLLOW THIS PAGE INCLUDE Candidates curriculum vitae FACULTY PERSONNEL CASE CHECKLIST SECTION TWO ITEMS TO FOLLOW THIS PAGE INCLUDE Listing of all eligible IPC members and their signatures [form #1] The list should clearly indicate who served as the chair of the IPC. The list should clearly indicate who served as secretary of the IPC. If an eligible IPC member did not participate, the list should state the reason. Note: The minimum size of an IPC shall be five voting members. Note: Although the chair of a departmentalized academic unit is a full participant in discussions, that individual shall not vote. IPC report (with student advisory report attached) the evaluation and recommendation by the initiating personnel committee should include Evaluation of teaching performance Evaluation of scholarly productivity Evaluation of service contributions A summary of the discussion The recommendation of the committee and the rationale for the decision The final vote of the committee (including yes votes, no votes and abstentions) A statement that indicates that a majority of the committee has accepted the report The faculty candidate whose case is under consideration must be copied on the initiating personnel committees evaluation and recommendation. Note: The report should clearly indicate the sources of evidence on which the appraisal of teaching competence has been based. Note: If a report from a student advisory committee is not included in the report of an IPC, the reasons shall be stated in the IPC report. Note: The IPC report must not include either the names or any other identifying information of the outside evaluators. Listing of all student advisory committee members and their signatures [form #7] The IPC should include the candidates third year review letter for promotion to Associate Professor with tenure cases. Petition to IPC or Approval of candidate (Non-Mandated cases only) Faculty wishing to initiate consideration for promotion must petition the IPC in writing. IPCs may also initiate such considerations with the approval of the candidate. Memo from the IPC chair to the candidate stating that he/she has five working days to review and respond in writing to the IPC report and to the Student Advisory Committee report Did the candidate respond to the IPC report? Yes (a copy of the response must be included in the personnel case) No Did the candidate respond to the Student Advisory Committee report? Yes (a copy of the response must be included in the personnel case) No Not applicable Statement of personal service [form #6] FACULTY PERSONNEL CASE CHECKLIST SECTION THREE ITEMS TO FOLLOW THIS PAGE INCLUDE Evaluation and recommendation by the department chair - the evaluation should include Evaluation of teaching performance Evaluation of scholarly productivity Evaluation of service contributions The recommendation The faculty candidate whose case is under consideration must be copied on the evaluation and recommendation of the department chair. The IPC chair must be copied on the evaluation and recommendation of the department chair. Note: The chairs report must not include either the names or any other identifying information of the outside evaluators. Evaluation and recommendation by the dean - the evaluation should include Evaluation of teaching performance Evaluation of scholarly productivity Evaluation of service contributions The recommendation The faculty candidate whose case is under consideration must be copied on the evaluation and recommendation of the dean. The department chair must be copied on the evaluation and recommendation of the dean. The IPC chair must be copied on the evaluation and recommendation of the dean. Note: The deans report must not include either the names or any other identifying information of the outside evaluators. Recommendation of the UPC Recommendation of the Provost Recommendation of the President FACULTY PERSONNEL CASE CHECKLIST SECTION FOUR ITEMS TO FOLLOW THIS PAGE INCLUDE Teaching performance please check the applicable sources used to appraise teaching performance and include the documentation in the personnel file Required documentation Candidates self assessment of teaching in relation to his or her teaching philosophy and goals, including how feedback from students (performance on tests, student evaluations of the course, and so forth) has been used to improve the candidates teaching and/or student learning Peer evaluation of the syllabi of courses taught over the years of the faculty members teaching over time A summary assessment of the faculty members contributions to the instructional mission of the academic unit Representative student evaluations of the faculty members teaching over time Optional documentation Tabular summary of raw data such as that collected in the SOOTS [form #2] If applicable, evidence of contributions to the educational mission of the University beyond the faculty members own academic unit(s), for example, assessment, experiential or service learning, general education, internationalization Solicited written evaluations of candidates teaching List of all individuals asked to provide an evaluation of the candidates teaching who declined to participate in the review [form #4] List of individuals asked to provide an evaluation of the candidates teaching who participated in the review [form #4], followed by Sample copy of the letter of solicitation sent to the reviewers [only one sample necessary] Reviewers signed evaluation of the candidates teaching Reviewers signed release form [if the form is not returned, the evaluation is not released] Unsolicited materials relevant to the candidates teaching Note: Authors signature is required Note: Unidentified materials will not be included in the dossier The record of new courses or course materials developed, including use of materials from multiple cultures and in multiple languages Library reserve lists and development of special library collections for courses or programs Documentation of pedagogical innovations Information on student performance (honors work, continuation in graduate programs, post-graduate achievements) Supervision of undergraduate and graduate projects and theses and work as an advisor and mentor Organization and supervision of internships, international exchanges, study abroad, experiential learning sites and experiences, and undergraduate research opportunities Involvement in collegiate or other extracurricular student activities Organization of workshops to help students develop ancillary skills (critical thinking, library skills, use of computer programs, quantitative reasoning, team work, oral communication, writing skills, artistic performances, literary/technical publications, etc.) Surveys of graduating students and/or alumni Contributions to the preparation and supervision of graduate teaching assistants and undergraduate peer assistants Record of obtaining grant support for the advancement of the Universitys educational mission including grants, fellowships, and scholarships FACULTY PERSONNEL CASE CHECKLIST SECTION FIVE ITEMS TO FOLLOW THIS PAGE INCLUDE Scholarly productivity please check the applicable sources used to appraise scholarly productivity and include the documentation in the personnel file Candidates statement of research interests, accomplishments, and future directions Record of obtaining grant support for the advancement of the Universitys mission including grants, fellowships, and scholarships Materials, other than outside letters of evaluation, used by the IPC in evaluating research Optional documentation for renewal cases (required for all others) Form #4 List of all individuals asked to provide an evaluation of the candidates research who declined to participate in the review [form #4] Note: The list should include the name, the institution, and the reason for declining List of individuals asked to provide an evaluation of the candidates research who participated in the review [form #4], followed by Sample copy of the letter of solicitation sent to the reviewers [only one sample necessary] Reviewers signed evaluation of the candidates research Reviewers signed release form [if the form is not returned, the evaluation is not released] Description of reviewers credentials Note: At least one of the letters is to be solicited from a person on a list submitted by the candidate Note: At least two-thirds of the referees are to be designated by the IPC Note: Evaluator(s) designated by the candidate are indicated with an asterisk Unsolicited materials relevant to the candidates research Note: Authors signature is required Note: Unidentified items will not be included in the dossier FACULTY PERSONNEL CASE CHECKLIST SECTION SIX ITEMS TO FOLLOW THIS PAGE INCLUDE Service contributions please check the sources used to appraise service contributions and include the documentation in the personnel file Candidates statement of service interests and accomplishments List of materials used by the IPC in evaluating service Optional documentation Form #4 List of all individuals asked to provide an evaluation of the candidates service who declined to participate in the review [form #4] Note: The list should include the name, the institution, and the reason for declining List of individuals asked to provide an evaluation of the candidates service who participated in the review [form #4], followed by Sample copy of the letter of solicitation sent to the reviewers [only one sample necessary] Reviewers signed evaluation of the candidates service Reviewers signed release form [if the form is not returned, the evaluation is not released] FACULTY PERSONNEL CASE CHECKLIST SECTION SEVEN ITEMS TO FOLLOW THIS PAGE INCLUDE Publications For renewal of term case, please provide, at a minimum, the candidates published work and work in progress. For tenure case, please provide, at a minimum, the candidates published work. For promotion to associate professor case, please provide, at a minimum, the candidates published work. For promotion to full Professor case, please provide, at a minimum, the candidates CV with the listing of their publications.      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